Lexington-Fayette Council’s Legislative Tracking Process Goes Electronic

The paper-based process the Lexington-Fayette Urban County Council uses to track and move legislation is about to go electronic.

The Problem

Under the current system, the public or employees can view only a short summary of the proposed legislation on a Work Session Agenda or Council Meeting Docket.  When Legistar is fully working, they will also be able to view supporting documents like contracts, memos and change orders.

“It currently takes hours to prepare dockets, but will take only minutes when Legistar is fully in use,.."

The Solution

The paper-based process the Lexington-Fayette Urban County Council uses to track and move legislation is about to go electronic.

The new Legistar legislative management system is expected to improve efficiency and transparency of the paper-based process known as the “Administrative Review Process,” for both city employees and the public.

Testing of the system will continue through October.  “The system will initially be parallel tested – users will create both paper ‘blue sheets’ and electronic legislative files – to work out any problems that may occur before we go live,” said Meredith Nelson, Deputy Council Clerk.

Legistar is a web-based application that allows the public and employees to search legislative items and agendas through the internet.  The system will be integrated with Granicus, the Council’s web-streaming and voting system.

Being able to pull all new business or agenda-ready items from Legistar should also considerably shorten the amount of time it takes to create an agenda for the work session or a docket for a Council meeting, Nelson said.  “It currently takes hours to prepare dockets, but will take only minutes when Legistar is fully in use,’’ she said.

Training has been conducted for employees who will use the system to check whether a piece of legislation has been held in a committee, tabled or final action has been taken.  “It also simplifies and standardizes the approval process,” Nelson said.

From LFUCG.

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